When a therapist opens a new center, the budget is tight and the costs are many, so lots of owners search for free physiotherapy center management software. The problem is that "free" can mean very different things: a 14-day trial, an app full of ads, or an Excel file you build yourself. This guide explains what to expect from free software, and exactly what you get on the free plan of PTset.
What should good free software offer?
Don't settle for less than these five points:
- It's not a temporary trial. It doesn't end after two weeks and lock you out of your data.
- Real features for a physiotherapy center: session scheduling, case files and billing, not just an appointment book.
- Full Arabic: the interface, the reports, and searching by Arabic names.
- Your data is yours: you can export it at any time without paying.
- A clear upgrade path: when your center grows, you move to a bigger plan without re-entering anything.
The traps of "free" software
- The short trial. You enter all your center's data, the trial ends, and you either pay or lose your work.
- The Excel file. Truly free, but it doesn't stop double bookings, calculate payroll or remind cases of appointments, and it's easy to lose.
- Generic clinic software. Built for a doctor's office with single visits, not for session packages and long treatment plans.
- No export. Software that won't let you take your data out keeps you locked in.
PTset's free plan: exactly what's included
PTset's free plan has no time limit: it doesn't end after a few days, and you can use it for as long as it fits your center. These are its limits, as listed on the plans page:
- 20 active users at a time (staff and cases whose accounts are switched on), and 100 users in total.
- One center.
- 2,000 sessions a month.
- 1 GB of storage.
- Excel export of your data at any time.
- Support by e-mail.
What can you do with it?
- Schedule sessions for every therapist and room, with recurring sessions and no double booking.
- Case files, evaluations and treatment programs.
- Receipts, invoices, price lists and each case's balance.
- Team attendance by QR code, and payroll.
- Financial and session reports.
- Role-based permissions, and an Arabic and English interface on every device.
When do you need a paid plan?
The free plan suits a small center that's just starting. Think about upgrading when:
- You have more than 20 active users, or more than 2,000 sessions a month.
- You open a second branch and want to run it from the same account.
- You need automatic monthly backups or more storage.
- You need to manage a warehouse of tools and supplies.
When you upgrade, all your data stays as it is, and on paid plans a full year costs the price of 10 months. Compare them on Plans and prices.
How to start free today
- 1. Create your account and activate it with the code sent to your e-mail.
- 2. Choose the free plan and create your center.
- 3. Follow the Center setup guide, which starts by itself when you open your center.
See the steps in detail in setting up your center on PTset for the first time, and if you're comparing systems, use our 10 questions to ask before buying clinic software.
Frequently asked questions about the free plan
Does the free plan expire?
No. PTset's free plan has no time limit and isn't a trial. You use it for as long as its limits fit your center.
Do I need a bank card to sign up?
No. Your e-mail is enough to create an account and choose the free plan, and you pay nothing until you decide to upgrade.
What happens to my data if I move to a paid plan?
It stays exactly as it is: the same center, the same link and the same data. Only the limits and features grow.
Can I take my data out if I decide to stop?
Yes. Excel export is available on every plan, at any time, because your center's data belongs to you.
Who helps me if I get stuck?
There's a help icon next to every option and a "Show me how" button on every page, plus more answers in the Help center and how-to videos on the PTset YouTube channel.
Start free now: create your account, see the plans, or talk to us on WhatsApp and we'll help you get started.
